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Judicial Assistant to Chief Judge Diane S. Sykes

Chief Judge Sykes seeks a judicial assistant to provide law-related and administrative support to the judge and law clerks, and to work cohesively with the current judicial assistant. This position reports directly to Chief Judge Sykes. The successful candidate is professional, organized, proficient in writing and editing, and able to work collegially in a small office.

Representative Duties and Responsibilities:
•Perform administrative duties using computer applications to prepare documents and correspondence.Receive, screen, and answer phone calls. Receive and assist visitors.
•Proofread legal drafts with the law clerks and the judge for completeness and accuracy. Check legal citations for Bluebook style and for accuracy using legal research tools. Search court records and briefs to verify facts and quotes. Copy edit drafts for proper grammar, consistency, and style. Prepare routine procedural orders.
•Manage case flow by tracking pending cases and votes. Monitor deadlines, prioritize tasks, and occasionally determine a need for action by the judge. Manage the judge’s schedule.
•Maintain chambers information storage and filing systems, both electronic and paper. Maintain the recusal list, Governance and Education Travel Report, and financial disclosure report for the judge.
•Manage the OSCAR website for law-clerk postings and assist with the selection of law clerks as requested by the judge. Provide orientation and training to law clerks regarding the judge’s style and preferences and court protocols. Facilitate on-boarding of the interns and communicate with the law school.
•Serve as a liaison to other court support units on behalf of the judge. Manage facilities and equipment issues, facilitate supply requisition, and maintain inventory of property assigned to chambers.
•Make frequent travel arrangements and prepare travel vouchers for the judge and the law clerks. Requires occasional travel to Chicago.

• Consummate professional, discreet, and loyal; exercises good judgment.
• Excellent vocabulary and grammar, writing ability, and complex editing skills.
• Knowledge of legal terminology and strong proficiency in legal research tools and Bluebook citation style.
•Ability to manage voluminous and multifaceted high-level executive-assistant functions.
•Demonstrated organizational and recordkeeping ability; case-management experience.
•High degree of proficiency with Microsoft Word and Adobe Acrobat; familiarity with PowerPoint and with Outlook or comparable email software.•Experience in litigation and/or appellate work, or experience as a law librarian.
•Minimum five years of progressively responsible secretarial experience with at least three of those five years involving responsibility as the principal office assistant to a supervisor dealing with law-related matters (JSP 8/1 qualification).

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