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Executive Assistant to the President

Calvary University is seeking an enthusiastic, ministry-minded professional to serve as our Executive Administrative Assistant to the President. Calvary’s mission is to “…prepare Christians for life and service in the church and in the world according to a Biblical worldview…” and employees seek to integrate the day-to-day operations of each University department with this mission.

To apply, please send your completed application to Calvary University at humres@calvary.edu or fax to 816-425-6138 or mail to Calvary University, Attn: Human Resources, 15800 Calvary Road, Kansas City, MO 64147

Job Title:                  Executive Administrative Assistant to the President
FLSA Status:             Full-Time, Hourly, Non-Exempt with benefits
Reports to:                University President

I.  CALVARY UNIVERSITY VALUES
Calvary University values employees who are committed to and demonstrate excellence as (1) practitioners, leading by example, and contributing through service and ministry in their respective fields, (2) capable mentors and disciplers, able and eager to use their knowledge, experience, and maturity in support of Calvary University’s mission, and (3) skilled in developing strategic partnerships and collaborations to benefit their departments and to continually improve the quality of investment in Calvary University’s students.
 
II. GENERAL EXPECTATIONS
This document describes duties that Calvary University expects of staff members. These may change with each year, through discussions between you and your Department Head. Your performance will be reviewed and evaluated on the basis of how well you fulfill these duties. The responsibilities for this position will include some or all of the following: (1) leadership and service, (2) mentoring and discipling, (3) and administrative, cooperative, and collaborative efforts. Your responsibilities may include involvement in off-campus, evening or weekend duties, as well as other Calvary community efforts as Calvary leadership requires.
 
III. STAFF RESPONSIBILITIES
As Practitioners
Calvary University staff are expected to lead by example in spiritual growth and maturity, and are expected to be engaged in external service or ministry, using their skills and training to benefit the church and the broader community as well. Calvary staff will attend required meetings such as chapels, assemblies, staff meetings, and other special events on campus, will serve on committees as assigned, and will participate in workdays and other service opportunities. Staff are expected to serve in a collegial fashion and in accordance with Biblical, professional, and ethical principles when dealing with other staff members, faculty, students, administrators, and members of the public.
As Mentors, and Disciplers
Calvary University staff are expected to fully support the mission and process of Calvary University and ground their work in the Biblical worldview in order to serve as examples to the student body. Staff are expected to work effectively and efficiently, employing best practices and application of appropriate tools and technology.

As Department Builders
Calvary University staff are expected to identify, develop, and maintain strategic partnerships with church and industry partners to help build the department and the greater Calvary community. Staff will participate in the development and evaluation of departmental operations and assessment of processes.
 
IV. REQUIREMENTS
Personal
Calvary University requires that all employees have a personal faith in Jesus Christ, demonstrate commitment to growth and maturity in Christ, agree unreservedly with Calvary University’s statement of faith, and be active in a local church.

Interpersonal
Calvary University staff must demonstrate skill in communicating effectively and integrating into a team environment. Staff must demonstrate functional, organizational, and administrative skills requisite to their areas of responsibility. Staff must demonstrate capacity to build up and encourage colleagues as part of a larger team with a common mission.

Professional
Staff must hold any licenses, certifications, and/or registrations as required by the department area or field and demonstrate capabilities to perform responsibilities confidently, independently, and efficiently.

Required Qualifications
·        Effective organizational, administrative, interpersonal, and project management skills
·        Ability to maintain a high degree of confidentiality
·        Bachelor’s degree and experience in administrative/executive support
·        Advanced written and verbal communication skills and aptitude for proofreading and editing

Preferred Qualifications
·        Senior administrative assistant experience in higher education settings
·        Master’s degree in organizational administration or related field

V. ACCOUNTABILITY
Calvary University staff will report directly to their respective Director or Supervisor. Staff performance will be evaluated annually by the Director, based on the order of priority of responsibilities listed in Calvary University’s Values.

VI. SUMMARY OF RESPONSIBILITIES
 
General Responsibilities
The Executive Administrative Assistant to the President reports to, and works collaboratively with, the University President supporting the general oversight and administration of presidential responsibilities.

This requires the capabilities and competencies to function at an executive level, and integrate with administration, faculty, staff, and students at all levels.

Specific Responsibilities
·        Provide administrative and logistical support to the University President and Chief Operating Officer
·        Coordinate the President’s calendar and travel schedule
·        Manage correspondence on behalf of the President
·        Facilitate the University Faculty and Staff Leadership meetings (Schedule, agenda, take and maintain minutes for record)
·        Executive liaison to the Board of Trustees (Coordinate meetings; maintain minutes for record)
·        Executive liaison to the Board of Advisors (Coordinate meetings; take and maintain minutes for record)
·        Secretary for the President’s Cabinet (Prepare and distribute agenda, take and maintain minutes for record)


Prospective employees will receive consideration without discrimination based on race, color, age, national origin, handicap or veteran status.