Senior Administrative Assistant, Graduate Studies

Job Title: Senior Administrative Assistant, Graduate Studies- N21001N1

Open Date: 02/18/2021

Full-time or Part-time: Full Time

Job Summary

The University of Southern Indiana is seeking a full-time, benefits eligible Senior Administrative Assistant in the Graduate Studies department.

Essential Functions:

*Provide receptionist services for Graduate Studies. Maintain a professional and courteous demeanor at all times with all department contacts. (i.e., telephone inquiries, email correspondence and in-person visitors)

*Provide direct clerical support to the director of Graduate Studies and general administrative support to the Graduate Studies unit and support staff.

*Manage communication with individuals whose applications are incomplete.

*Manage Graduate Studies Applications.

*Provide administrative support for the Council of the Graduate Program Directors and Chairs such as recording of meeting minutes and maintaining records of council meetings.

*Maintain official graduate faculty records as well as electronic databases, web sites, and BlackBoard. Track graduate faculty status and terms.

*Assist in the administration of Graduate Assistantship applications and cultivate leads for placement of graduate assistants. Assist in the preparation of contracts for graduate assistant placement.

*Process and maintain records for the Graduate Student and Graduate Faculty Research and Travel awards. Assist in processing and maintaining records for scholarships awarded to graduate students.

*Supervise student workers as assigned.

*Other duties and projects as assigned.

Essential Knowledge and Skills:

*High school diploma/GED with a minimum of three years of office experience required. Bachelor's degree or some college course work preferred.

*Excellent customer services skills required.

*Excellent oral and written communication skills required.

*Ability to coordinate multiple tasks, determine priorities, set deadlines, and complete projects required. Excellent interpersonal communications skills and the ability for keen attention to detail required.

*Knowledge of general office equipment required including copier, telephone, and phone mail required.

*Excellent knowledge with word processing, spreadsheet, database, electronic mail, presentation, and Internet software required. Experience with standard operating systems preferred.

*Knowledge of Banner student information system preferred.

To apply, please follow the directions on our www.usi.edu/jobs page to log in or set up an account. Application materials should be provided within this web-based applicant tracking system and should include a cover letter, resume, and professional references.

$12.66/hr.

EEO Statement

As an Equal Opportunity/Affirmative Action Employer, the University of Southern Indiana considers all qualified applicants for employment without regard to race, color, religion, sex, pregnancy or marital status, national origin, age, disability, genetic information, sexual orientation, gender identity, veteran status, or any other category protected by law or identified by the University as a protected class.