Short Term Temporary (STT) Position - Senior Financial Assistant
Background & General Description:
The World Bank Group (World Bank) is one of the world's largest sources of funding and knowledge for developing countries. The World Bank works in more than 100 developing economies to improve living standards and fight poverty. The World Bank uses financial resources and extensive experience to help our client countries to reduce poverty, increase economic growth, and improve the quality of life. The World Bank is owned by 189 member countries whose views and interests are represented by a Board of Governors and a Washington DC-based Board of Directors. More than 190 countries participate in at least one of the five World Bank Group ("WBG") institutions, each of which specializes in different aspects of development: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA) (IBRD and IDA together also referred to as the "World Bank" or the "Bank"), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), the International Centre for Settlement of Investment Disputes (ICSID).
Treasury is the Vice Presidency, reporting to the Managing Director and World Bank Group Chief Financial Officer, performing treasury functions for the IBRD and IDA and, to varying degrees, for other members of the World Bank Group and other public sector investors. Its activities are organized and grouped into the following departments: Capital Markets & Investment Management, Client Asset Management, and Advisory, Treasury Client Solutions, and Treasury Operations.
Treasury has been a large and significant player in the international financial markets for over seventy years and has achieved a global reputation as a prudent and innovative borrower, investor, and risk manager. Treasury is responsible for: (i) managing approximately $170 billion in assets for the World Bank and other official sector investors; (ii) leading IBRD's and IDA's triple-A rated financing programs in international and domestic bond and derivative markets; (iii) conducting asset and liability management for IBRD's and IDA's balance sheets; (iv) overseeing the development and outreach related to the financing and hedging products the Bank provides for its developing-country clients; and (v) collaborating with the World Bank member countries to help build their capacity. Staff in Treasury regularly interact and collaborate with other Departments across the Bank and Finance Partners teams.
The Asset Management and Advisory – Advisory and Partnership (TREAP) is Treasury's client-facing hub with lead responsibility for delivering advisory services on asset management and capacity building for central banks, sovereign wealth funds, national pension funds, and other official sector institutions as well as development organizations.
In order to deliver technical assistance, the TREAP team leverages over 60 years of the Treasury's asset management expertise and forges partnerships with leading official sector asset management institutions around the world to deliver practitioner-led, high-quality capacity-building programs. It also closely collaborates with other departments in the World Bank Group and the International Monetary Fund (IMF) to ensure that official sector asset management activities are well-grounded in sound fiscal, monetary, and macroeconomic practices.
Duties and Accountabilities:
The TREAP team is looking to fill a Short Term Temporary (STT) position. The position will be based in Washington, DC, and report to the TREAP Manager.
Roles and Responsibilities:
·The primary responsibilities of the STT will be to provide comprehensive administrative and proactive executive support to the TREAP Manager. Specifically, s/he will be responsible for the following:
Time Management and Support:
·Provide the highest level of discretion, a wide-range of executive assistance, and administrative support to the TREAP Manager, including taking a proactive role in managing the schedule and prioritizing the Department's workflow to ensure efficient time management. This includes arranging appointments and missions, independently resolving scheduling conflicts, screening and prioritizing incoming emails, correspondence, and monitoring activities to ensure appropriate follow-up.
·Ensure that sensitive documents requiring signatures are of high quality and adhere to administrative and operational guidelines; handling clearance procedures and finalizing documents, including incorporating amendments into the documents; writing minutes/decision notes and other correspondence; making certain relevant documents and papers are available for meetings.
·Prioritize and channel telephone calls and mail, monitor and follow up on issues and urgent matters, and ensure that appropriate consultations occur. Direct and highlight inquiries to the suitable business units.
· Support TREAP colleagues in the timely delivery of high-quality reports and presentations.
·To initiate and coordinate travel arrangements; provide general research support and independently respond to diverse inquiries and make decisions when multiple courses of action are possible.
· Maintain filing and record management for the Manager. Providing leadership on quality control of documents to ensure consistency and compliance with Bank standards and procedures and establish and maintain effective monitoring, tracking, filing, and retrieval systems.
Representation contacts and Liaison:
·Interact with an extensive network of contacts at the most senior level (internal and external visitors/callers and dignitaries).
· Support the Director's EA when recruiting TREAP staff and onboarding new TREAP staff: setting up interviews, making travel arrangements, and assisting with preparing documentation.
· Assist the Conference Team with planning, preparation, and delivery of the business line's events and workshop program.
· Assist lead organizers in event logistics such as facilities management, registration, and tracking, presentation and materials support, catering, registration, etc
·Liaise with facilities and catering personnel to place and monitor event orders.
· Maintain stock of conference supplies and assist with event inventory control.
· Prepare conference documents, signs, badges, certificates, building passes, welcome and graduation packages, international shipments, and other ad hoc tasks.
· Keep others informed by providing relevant information, reports, or status updates.
· Support and work collaboratively with members of the immediate work team and others in diverse workgroups/teams/task forces across Bank Group offices.
· Collaborate closely with the other Financial and Program Assistants of the Department.
· Undertake other duties and ad hoc assignments that may be assigned from time to time, including during absences and/or heavy work periods.
The successful candidate should have the following qualifications:
·Minimum Education/Experience: Bachelor's degree in Administration or other related field and at least five years relevant work experience in a large international organization, or equivalent combination of education and experience.
·Excellent organizational and administrative skills demonstrated the ability to organize, prioritize, schedule, plan, and coordinate work and other activities internally and externally.
·Solid experience and demonstrated knowledge of the World Bank Group's organizational structure, administrative processes, policies, and procedures.
·Demonstrate a proven track record in managing confidentiality. Have strong personal ethics and sound judgment.
·Be reliable, resourceful, and flexible.
·Have strong attention to detail and maintain high-quality standards.
·Show the ability to create and work in a team-oriented, multi-cultural environment, perform effectively in a constantly changing environment with competing activities and demands, and effectively serve as a team member.
·Demonstrate valuable analytical, research, and problem-solving skills and the ability to work independently and make judgments and decisions with minimal supervision.
·Fluency and strong communication skills in English, including the ability to draft, proofread and edit correspondence.
·Technology and systems knowledge - Exhibits excellent knowledge of Microsoft Office applications and proficiency of technology or/and systems relevant to functional area. Able to coach less experienced staff on relevant technology and systems.
·Project and task management - Able to undertake diverse and complex assignments with minimal supervision and resolve competing demands. Demonstrates good organizational skills, can plan and prioritize own work and work of internal clients.
·Versatility and adaptability - Demonstrates initiative and motivation to proactively learn new developments in relevant policies, procedures and technology. Is able proactively identify, prevent and/or solve problems. Also, able to anticipate, facilitate, and catalyze change in the business environment and accurately access the need for new skills and knowledge.
·Client Orientation - Able to interact with clients with discretion and diplomacy. Demonstrates ability to resolve complex client related issues. Displays understanding of relevant internal and external factors and their impact to the client.
·Learning, knowledge sharing and communication - Able to communicate in a constructive and professional manner. Can assist in the preparation of written materials in accordance with WB administrative guidelines and best practices. Able to contribute to unit's knowledge sharing.
·Business judgment and analytical decision making - Able to effectively and independently provide general research support. Demonstrates ability to access situation, and make sound judgment on action needed.
·Drive for Results - Able to take personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
·Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.