Fiscal Grant Management Specialist
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.
About the Indiana Department of Workforce Development (DWD):
Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana’s employment future. If managed properly, Indiana’s workforce will be second to none and completely prepared for the next phase of the state and country’s economic growth.
Salary:
This role is typically filled with a starting salary of $35,568
About the Job:
As the Fiscal Grant Management Specialist, you will assist with the Division’s fiscal and administrative monitoring functions. You will cover a variety of agency financial monitoring functions for several programs, including WIOA Title I. You will also be responsible for assisting with the Division’s grantee audit review and resolution responsibilities. You will perform annual desk reviews and on-site visits within each Local Workforce Development Area (region) to analyze and evaluate each regional Workforce Development Board’s (WDB) administrative, fiscal and programmatic practices to determine compliance with federal, state and local guidelines and if objectives are being met.
A Day in the Life:
The essential functions of this roles are as follows:
- Apply cost and fund accounting knowledge, auditing techniques, and computer literacy to conduct desktop and on-site compliance reviews of grantees.
- Collaborate with various partners to perform monitoring functions, and reports to the Senior Fiscal Monitor.
- Analyze fiscal administration to determine compliance with all applicable federal, state and local regulations and guidelines.
- Test adequacy of internal controls and checks and balances.
- Analyze accounting policies and procedures, including computerized systems.
- Analyze entity structures, functions and activities.
- Test contracting criteria and methodology.
- Conduct research, gather relevant data and appropriate citations, and compile detailed reports.
- Test the implementation of corrective measures as presented in the Corrective Action Plans designed to resolve monitoring findings.
- Test safeguards for the protection of federal and state funds.
- Contribute to and assist in the preparation of the various monitoring guides, policies, procedures, worksheets, schedules, and tools.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
- The ideal candidate in this role should minimally have an Associate's or Bachelor's degree in Accounting or Auditing and/or 2 years comparable work experience in Accounting and Auditing.
- Accounting and Auditing knowledge and experience.
- Working knowledge of contract negotiation, award, execution, and review of contracted activity.
- Extensive knowledge of and familiarity with a variety of computerized systems and applications.
- Ability to analyze delivery systems, internal controls, and checks and balances.
- Ability to gather data from a variety of sources and compile detailed reports.
- Ability to read, interpret, and accurately apply appropriate federal, state, and local laws, regulations, guidelines, etc.
- Specialized knowledge and understanding of (or ability to quickly learn) agency organization and federal, state, and local entities associated with the various programs within the monitoring scope.
- Specialized knowledge of (or ability to quickly learn) grantee entity structures, activities, and functions.
- Ability to effectively communicate verbally and in writing, consistently maintain professionalism and confidentiality, and cultivate positive working relationships.
- Ability and willingness to travel as needed for work or job training.
Supervisory Responsibilities/Direct Reports:
This role does not provide direct supervision to direct reports.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) and vision/dental coverages
- Wellness program (offers premiums discount for the medical plan)
- Health savings account (includes bi-weekly state contribution)
- Deferred compensation account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- Group life insurance
- Employee assistance program that allows for covered behavioral health visits
- Paid vacation, personal and sick time off
- Competitive leave policies covering a variety of employee needs
- 12 company paid holidays, 14 on election years
- Qualified employer for the Public Service Loan Forgiveness Program
- New Parent Leave
- Free Parking
- Free LinkedIn Learning
- DWD GOAL (Go Out and Learn) Tuition Assistance Program - Eligible employees have access to up to $5,000 in tuition assistance per fiscal year
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer.