Program Officer, Business & Policy Forum

Japan Society is the premier organization connecting Japanese culture, business, and society with audiences in New York and around the world through innovative programs in arts and culture, public policy, business, sustainability, and education, online and on-site at our headquarters in a landmarked New York City building. Since 1907, our mission has been to promote mutual understanding and kizuna - forging deep connections -between the U.S. and Japan, by convening critical conversations, championing future creators, and serving as a trusted guide to the abundance of Japan. We are committed to strengthening connections within our community and building new bridges beyond  

Description

The Program Officer will work with the Senior Director and Deputy Director in conceiving, planning and implementing both public and private Business & Policy Forum programs. He/she will also draft program materials in English and will handle research, program execution, program outreach activities, and interact with leaders and distinguished speakers in the academic and business community, as well as thousands of Corporate Members. He/she will also manage administrative and logistical tasks.

Salary Range

$60,000 - $70,000

Essential duties and responsibilities include the following. Other duties may be assigned.

• Develop and implement timely and interesting public and private events for the Business & Policy Forum
• Conduct relevant research on event topics, potential speakers, companies, and industry sectors.
• Draft well-researched and concise summaries, reports, and other written materials.
• Coordinate with Corporate Development, House Operations, Building Services, and Media & Marketing for successful execution of all programs.
• Prepare expense and statistical reports and handle other administrative duties.
• Work with Development team on financial reports and ensure that deadlines to funders and co-organizers are met.
• Conceive and execute outreach for events via e-newsletter, outreach emails, social media, and website.
• Coordinate with Communications team on media outreach and online presence.
• Handle program registrations including managing RSVPs, payments and refunds.
• Create program materials, such as guest lists, name badges, handouts, etc.
• Facilitate travel and logistics for speakers, including hotel, audio/visuals, translations, and book sales.
• Maintain and update constituent records in Raisers Edge.
• Organize files on programs and speakers, update biographical files, photographs and institutional information.
• Identify and develop opportunities for effective external collaboration.
• Foster and strengthen professional networks that enable Business & Policy to realize results.
• Liaise with collaborating organizations on program content and logistics.
• Proactively engage and collaborate with other departments to advance Japan Society’s mission.
• Train and supervise interns (when necessary).

Perform additional duties as Japan Society may require.

Requirements

• Bachelor’s degree and a minimum of five years related experience
• Excellent verbal and written communication skills in English
• Native level English language proficiency
• Knowledge of Japanese language and culture
• Deep knowledge of U.S.-Japan relations, international business and politics
• Proficiency in Microsoft office suite, online research, social media and database management
• Superior organizational skills with ability to multi-task and work in a fast-paced environment
• Strong interpersonal skills, ability to work independently and in a team
• Availability to work occasional evening and weekend hours as needed

Japan Society is an Equal Opportunity Employer, and welcomes a diverse workforce. Founded in 1907, Japan Society in New York City presents sophisticated, topical and accessible experiences of Japanese art and culture, and facilitates the exchange of ideas, knowledge and innovation between the U.S. and Japan. More than 200 events annually encompass world-class exhibitions, dynamic classical and cutting-edge contemporary performing arts, film premieres and retrospectives, workshops and demonstrations, tastings, family activities, language classes, and a range of high-profile talks and expert panels that present open, critical dialogue on issues of vital importance to the U.S., Japan and East Asia. For more information, visit our website http://www.japansociety.org