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Assistant Project Manager

Hodess Construction Corp.
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Job Description

Position:          Assistant Project Manager

Reports to:      Project Manager

Works with:    Superintendent, Assistant Superintendent, Director of Operations, Project Engineer, Director of Safety, Project Executive.

Pay group:        Salary

Reg/Temp:      Reg Full time

FLSA Designation: Exempt

Job Summary

The Assistant Project Manager is responsible for assisting the Project Manager (PM) in the overall project administration.  The Assistant Project Manager will report to and support the Project Manager in managing and administering the construction and delivery of new facilities and/or alterations/modifications to existing facilities, to include participating in on-site coordination, quality control, and all aspects of contract management. 

MAJOR AREAS OF RESPONSIBILITIES

 Client Management

  • Works with PM in coordinating and managing of monthly Owner Meetings.
  • Communicates with Owner and relays information to internal and external team.
  • Maintain positive interaction with Owner and A/E contracts to facilitate project construction activities and promote Owner satisfaction.
  • Assist the PM in the management and/or maintenance of the project.
  • Partner with the PM and Superintendent.

Team Management

Marketing/Business Development:

  • Work with Marketing on topping out and completion events.

Purchasing:

  • Assist PM in providing subcontractor performances feedback/evaluations to Purchasing.

Scheduling:

  • Develop project schedule with PM, Superintendent and Scheduler at beginning of Project.
  • Assist PM in monitoring project schedule and update monthly.

Accounting:

  • Review and screen subcontractor/vendor invoices and requisitions for the PM’s review and approval.
  • Works with Accounting to ensure that all subcontractor/vendor billings are received timely and accurately.
  • Timely preparation and submittal of all subcontractors back charges.

Technical (Asst. PM, Expediting, Warranty):

  • Maintains event logs. Receive and properly distribute all documentation initiating an event, obtaining, and reviewing subcontractor proposals in a timely fashion.  Prepare and submit to the PM a complete, evaluated change order proposal ready for submission to the Owner/Architect.  Prepare updated weekly reports for the PM, Owner and Architect for the weekly meetings.
  • Maintains submittals. Monitor the subcontractor shop drawing process and work closely with the project engineers in expediting and the subcontractors and architect/engineers to ensure that submittals are on time and released for fabrication the first time through the system.  Responsible for presenting the submittal log information to the PM, Owner and Architect for the weekly meeting reviews.
  • Maintain and follow through on all RFIs and maintain change order requests.
  • Work with PM to ensure that project operations are following design specifications and with corporate policies and procedures.
  • Assist PM in managing all Procore operations including owner change management, subcontractor change management, document control, drawing logs, Procore, etc.
  • Responsible, with the PM, for training of Project Engineers, if applicable.

Field Operations:

  • Works with and assists PM in overseeing all aspects of the day-to-day management of the construction project; monitors and coordinates work performed by architectural and engineering firms, as well as federal, state, and local entities, as applicable.
  • Assist Warranty Manager, when needed, to ensure timely completion, initiate and coordinate requests to subcontractors and vendors to make field calls, correct/resolve material, equipment and installation defects and monitor warranty claims.
  • Assist in managing and administering subcontracts and purchase orders.

Safety:

  • Works with Project Manager in ensuring that project operations are in compliance with design specifications and with corporate policies and procedures.
  • Works with Project Manager and Superintendent in verifying that all operations, work in progress and all completed work comply with all applicable codes, safety regulations, drawings, specifications and all corporate policies and procedures.
  • Identify specific job site requirements to be added to the safety manual. 
  • Support the PM and the Superintendent in job site safety efforts. 

 

MINIMUM JOB REQUIREMENTS:

  • Degree in Construction Management; with relevant construction experience that is directly related to the duties and responsibilities specified or, 
  • Bachelor’s Degree; Construction Management, Civil, Electrical or Mechanical Engineering at least 2 years relevant construction experience 
  • Ability to use Microsoft suite applications especially Microsoft Project and Microsoft Excel
  • Experience with Procore Construction Management software required.
  • Travel required
  • Salary is commensurate of education, years of experience, and market

TECHNICAL SKILLS

  • Demonstrate advanced proficiency by quickly adapting to new technology and readily acquiring new technical skills. 
  • Proficient in all Microsoft suite applications including Word, Excel, as well as OneDrive and network locations for approved forms, reports and organizational chart creation.
  • Moderate to Advanced skill in Procore software

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of building design and construction planning principles and procedures.
  • Ability to develop and deliver presentations.
  • Ability to understand building estimates and feasibility studies.
  • Ability to read schematics and blueprints and/or technical manuals.
  • Technical knowledge of building components and their function.
  • Strong interpersonal and communications skills and the ability to work effectively with a wide range of constituencies.
  • Skills in work flow analysis and management.
  • Skill in organizing resources and establishing priorities.
  • Ability to foster a cooperative business environment.
  • Ability to gather data, compile information and prepare reports.
  • Familiarity with federal, state, and local building codes, ordinances, and regulations.
  • Ability to gather data, compile information and prepare reports.
  • Must be flexible for overnight or extended stays out of town.

 

Hodess Cleanroom Construction provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, disability, military or veteran status, genetics, or any other protected category in accordance with applicable federal, state, and local laws. In addition, HCC complies with applicable federal, state, and local laws governing nondiscrimination in employment.