Legal Assistant I
The Saint Paul City Attorney's Office currently has two vacancies for the position of Legal Assistant I. One position in the Criminal Division and one position in the Civil Division. A Legal Assistant I performs entry level professional work providing legal assistant services, of limited complexity and variety, as requested/assigned. Anticipated starting salary for this position is at the base rate for this job title.
Primary Responsibilities:
- Prepares and organizes case files for hearings, conferences, and trials.
- Assists assigned attorneys by gathering documentary evidence and relevant information and ensuring that documentation is complete, accurate, and relevant to the file/case. For criminal matters this includes all discovery requests for assigned attorneys in a timely manner, including medical records, police reports, criminal histories, interview and 911 recordings, Body Worn Camera Videos, In Car Camera videos, photos, certified convictions and other evidentiary materials to ensure the materials area ready for court proceedings.
- Processes, prepares and/or drafts various legal forms and documents such as general correspondence, initial violation letters, council resolutions and packets of information.
- Coordinates, reviews, and indexes data and documentation produced and received in response to discovery in civil matters and/or data requests.
- Assists in trial preparation, prepares exhibits and materials, locates and makes arrangements for victims/witnesses to testify at trial, explains court room procedures to victims/witnesses, takes notes of the proceeding, and provides feedback to the attorney.
- Coordinates and provides police, medical personnel, and other professional witnesses with current case developments/required appearances.
- Serves as a link between the attorneys and clients and/or witnesses by providing information about court proceedings and process, helping them prepare for court, attending court proceedings, and assisting with preparation of restitution requests and victim impact statements.
- Performs other related duties and responsibilities as required.
The City of Saint Paul offers an excellent benefits package including health insurance, retirement contributions and paid time off.
Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the Legal Assistant I Job Description.
The City of Saint Paul’s mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.
Position Requirements:
- A Bachelor's Degree
- Paralegal Certification from an accredited program
Continued employment as a Legal Assistant I is contingent upon maintaining the Paralegal Certification.
How to Apply by Closing Date:
- Submit a City of Saint Paul online application, including answers to the Supplemental Questionnaire.
- Upload or submit the following required documents via the online application system, mail, in person, email, or fax. You will not be able to submit your application without these documents attached. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
- Cover Letter
- Resume
- Verification of Paralegal Certification
First time applying online? Read our How to apply Online Guide.
Hiring Process Information:
Unclassified: This is an UNCLASSIFIED position and is therefore not governed by City Civil Service Rules.
Selection Process: Applicants who meet the criteria and requirements stated on the job posting will be placed on a hiring list for consideration. Hiring Managers may interview/hire anyone from the list.
Final Selection Process: You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Human Resources Contact Information:
Chrissy Hauge at 651-266-6512
200 City Hall Annex
25 West Fourth Street
Saint Paul, MN 5510
Fax: 651-266-6490
E-mail: jobs@stpaul.gov
To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call 1-855-524-5627 during regular business hours. Additionally, City of Saint Paul staff are available for application assistance between the hours of 8:00 a.m. and 4:30 p.m. at 651-266-6500.
Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.