Firm Support Specialist
How you will contribute:
- Providing support for Forvis Mazars Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations and transportation) and handle correspondence.
- Overseeing day-to-day office operations such as maintaining office supplies, equipment and facilities.
- Handling all aspects of incoming and outgoing mail and packages
- Helping to keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as well as other tasks, as needed
- Handling incoming phone calls for multiple offices and related switchboard tasks with lasting, positive impression of the Firm
- Greeting guests with lasting, positive impressions of the Firm
- Performing all aspects of facilities support
- Ensuring a clean, organized and efficient office environment
- Assisting with planning and execution of local events, meetings, and/or conferences. These local events will be those onsite and offsite.
- Serving as a central point of contact for internal and external inquiries and routing them to the appropriate individuals.
- When needed, Finalizing documents in an electronic format such as pdf document or word document and proper filing/organization of those documents.
- When needed, printing documentation and binding for client delivery
- Completing special projects as assigned
We are looking for people who have Forward Vision and:
- Attention to detail and strong organizational skills
- Prompt, reliable, and dependable
- Pleasant and approachable demeanor with ability to handle interruptions with a professional demeanor
- Willingness to cross train and work as part of a team
- Proficient grammar, punctuation, and proofreading skills, as well as advanced communication skills.
- The ability to prioritize and consistently meet deadlines in a fast-paced, sometimes stressful, environment
- A team player with strong problem-solving and resolution ability who is committed to implementing a high standard of quality control
Minimum Qualifications:
- High school diploma or equivalent required, 2-year degree preferred
- Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Adobe
Preferred Qualifications:
- 1-3 years or more of experience in a similar role